Data protection regulations        


§ 1   Information about the collection of personal data and provider identification

(1) In the following we inform you about the collection of personal data when using this website. Personal data are all data that can be related to you personally, e.g. name, address, email addresses, user behavior.

(2) Responsible according to Art. 4 No. 7 EU General Data Protection Regulation (GDPR) is ACEP eTraining GmbH, Espellohweg 44, 22607 Hamburg, office.etraining@acepgroup.de, Tel.: +49 (0) 40 2263 3548 0 ( see our imprint).

(3) If we use contracted service providers for individual functions of our offer or would like to use your data for advertising purposes, we will inform you in detail about the respective processes below. We also state the specified criteria for the storage period.

§ 2 Rights, in particular to information and revocation

(1) You have the following rights towards us with regard to your personal data:

  • Right to information

  • Right to rectification or deletion

  • Right to restriction of processing

  • Right to object to processing

  • Right to data portability

(2) If you have given your consent to the use of data, you can revoke this at any time. If the lawfulness of the processing is based on consent, this remains valid until the revocation is exercised.

(3) Please send all information requests, requests for information or objections to data processing by e-mail to office.etraining@acepgroup.de or to the address given in § 1 (2).

(4) You can ask us to delete your data at any time. There may be statutory retention periods that allow us to store your data until the period has expired.

(5) If your data is incorrect, you have the right to ask us to correct it. We will comply with this request immediately.

(6) You have the right to receive the personal data you have made available to us, as far as technically possible, in a readable format in order to make it available to another company (right to data portability). 

(7) You have the right to complain to the supervisory authority responsible for you. A list of data protection officers and their contact details can be found at the following link:https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

§ 3   Data security

(1) We maintain current technical measures to ensure data security, in particular to protect your personal data from the dangers of data transfers and from third parties gaining knowledge. These are adapted to the current state of the art.

§ 4   Collection of personal data for informational use and contact

(1) If you only use the website for informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you would like to view our website, we collect the following data, which is technically necessary for us to display our website to you and to guarantee its stability and security (legal basis is Art. 6 Para. 1 S. 1 lit.f GDPR):

  • IP-address

  • Date and time of the request

  • Time zone difference to Greenwich Mean Time (GMT)

  • Content of the request (specific website)

  • Access status / HTTP status code

  • Amount of data transferred in each case

  • Website from which the request came

  • Browser

  • Operating system and its interface

  • Language and version of the browser software

(2) When you contact us by e-mail, we will save your e-mail address, your name and, if you indicate this, your telephone number. The purpose of this storage is only to contact you in order to answer your questions.

(3) The legal basis for the collection when contacting us is the consent that you have given by sending the e-mail (Art. 6 Para. 1 S. 1 lit. a GDPR).

(4) We also do not use your data for our own or third-party advertising purposes.

(5) In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive, assigned to the browser you are using, and through which certain information flows to the place that sets the cookie (here by us). Cookies cannot run programs or transmit viruses to your computer. They serve to make the Internet offer more user-friendly and effective overall.

§ 5   Cookies

(1) When you use the website, only those cookies are stored on your computer that are absolutely necessary for using the website. 

(2) We use cookies on our website. Such cookies are necessary so that you can move freely on the website and use its features; this includes also access to secure areas of the website. Cookies allow us to understand who has visited the website(s) and from this we can deduce how often certain websites are visited and which parts of the site are particularly popular. Session cookies store information about your activities on our website.

(3) This website uses the following types of cookies, the scope and functionality of which are explained below:

Transient cookies (temporary use)

Persistent cookies (use for a limited time)

(4) Transient cookies are automatically deleted when you close the browser. This includes in particular the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This allows your computer to be recognized when you return to the website. The session cookies are deleted when you log out or close the browser.

(5) Persistent cookies are automatically deleted after a specified period, which can differ depending on the cookie. You can delete the cookies at any time in the security settings of your browser.

(6) You can configure your browser settings according to your wishes and e.g. reject the acceptance of third-party cookies or all cookies. We would like to point out that you may not be able to use all functions of this website.

(7) Only technically necessary cookies are used. 

§ 6   Use of our learning management system

(1) If you would like to use our online courses (WBT) on the website, you must register in advance and provide at least the following data for your management account: name, e-mail, address. Entering a phone number is optional.

You then have the opportunity to acquire the right to use our online courses (WBT) for yourself and, if necessary, other participants by stating the names and email addresses of the participants. We use a learning management system (LMS) to provide our service in a user-friendly manner.

(2) When using our LMS software, personal data for setting up and maintaining the learning management system is recorded and stored. This data is used for the learning management of the training administrators as well as the learning progress control of the customer. Evaluations such as learning progress reports, course progress or test results can be created from this data.

In addition, system activities (login, password change) are saved for your security. 

(3) If you use our offer, we will save your data required to fulfill the contract, including information on the method of payment, until you finally delete your access. The legal basis here is Article 9 (1) (b) GDPR. Furthermore, we save the data you provide voluntarily for the duration of your use of the software, unless you delete it beforehand. You can manage and change all information in the protected customer area. The legal basis is Article 6, Paragraph 1, Sentence 1, Letter f of the GDPR.

(4) If you use the LMS as an employee of a company, this may be due to the legal obligation of your employer to train his employees and the legitimate interest in a technically smooth processing of his interest in the submitted and exercised business enterprise. (Article 15 GrCh.) in accordance with Art. 6 (1) lit.f GDPR. 

(5) The data is stored in a DigitalOcean data center with a server located in Germany.

(6) We use the learning management software from TUTORize GmbH (Universitätsstraße 3, 56070 Koblenz, info@tutorize.com) for our offer. Further information is available from: https://tutorize.com/datenschutz

§ 7  Use of our Training Needs Analyzer

(1) If you would like to use our Training Needs Analyzer (TNA) on the website, you must register in advance and provide at least the following data for your management account: name, email, address. Entering a phone number is optional. 

You then have the opportunity to acquire the right to analyze and document the respective training needs in the area of dangerous goods for yourself and, if applicable, other participants, stating the names and dates of birth (optional employer and duty description) of the participants. We use the ERP software Odoo S.A. to provide our services in a user-friendly manner.

(2) When using our Training Needs Analyzer, personal data is recorded and stored. This data can be used to create summaries of the dangerous goods training needs of individuals and groups and are therefore used for documentation purposes.

(3) If you use our offer, we store your data required to fulfill the contract, including information on the method of payment, until you finally delete your access. The legal basis here is Article 9 (1) (b) GDPR. Furthermore, we store the data you provide voluntarily for the duration of your use of the software, unless you delete it beforehand. You can manage and change all information in the protected customer area. The legal basis is Article 6 Paragraph 1 Clause 1 Letter f GDPR.

(4) If you use the Training Needs Analyzer as an employee of a company, this may be due to the legal obligation of your employer to analyze and document the dangerous goods training needs of his employees and the legitimate interest in a technically smooth processing from his interest in the submitted and exercised business ( Article 15 GrCh.) in accordance with Art. 6 (1) lit. f GDPR.

(5) The data is stored in a Hetzner data center with a server location in Germany.

(6) We use the ERP software Odoo S.A. (Chaussée de Namur 40, 1367 Grand-Rosière, Belgium) for our offer. Further information is available at: https://www.odoo.com/de_DE/privacy

§ 7   Social Media

(1) We have links to various social media on our website. However, these are only links to external websites from third-party providers of social media and not plugins. When you visit our website, no links are established or personal data is transmitted to third-party providers. If you click on the respective button marked with the symbol of the provider, you will be redirected to the website of this provider. At this moment you are leaving our website. If you have any questions about data collection by third-party providers, please read the data protection declarations held by the third-party providers. We refer to the following social media:

(2) LinkedIn Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA; By concluding so-called standard data protection clauses (SDK) in accordance with Art. 46 (2) GDPR, LinkedIn ensures a comparable level of data protection when transferring data to the parent company in the USA. Further information is available at: http://www.linkedin.com/legal/privacy-policy.